Property Procurement Coordinator

Package Description

Service: Supported Accommodation for Young People

Job Role: Property Procurement Coordinator

Accountable to: Director – Supported Accommodation

Location: Midlands Area

Salary: £25,000 Per Annual

Hours: Full time with 40 hours per week.

Full UK Driving Licence and access to a vehicle is essential for this role.

This is an exciting opportunity to join our national Supported Accommodation Team – supporting young people aged 16-24 in our accommodation in the community. You will be developing long lasting relationships with lettings agents, developers and landlords across England to secure new properties for our portfolio. This is a varied, fast paced role requiring excellent interpersonal and IT skills.

Job Role Key Responsibilities

Working with the operations and referrals teams to identify and source suitable accommodation to lease on short term tenancy agreement basis. The accommodation is often required at short notice.
Managing the Property on-boarding process e.g. Tenancy Agreement signing, arranging Key Collection (additional keys/key safe), Inventory return and the initial completion of company documentation.
Negotiating with new and existing landlords, lettings agents and developers to ensure growth across the division
Managing and maintaining excellent relationships with letting agents and / or landlords that are able to meet the requirements of the business
Ensure property handback process has been complied with and return of deposit process adhered to for each property

Duties:

Completion of property searches, working alongside the operations team to meet key performance indicators
To follow internal recording procedures ensuring records are accurate, clear and of a high standard
To liaise, maintain and network with existing and potential landlords to continue expected growth KPIs
Attend and / or coordinate viewings, inspections and meetings as per requirements
Attendance and participation in external and internal meetings as relevant to the work of the team
Promoting the benefits of working with our company to relevant stakeholders
Maintaining internal database systems with relevant and accurate information
Undertake all administration, marketing material and brochures to prospective stakeholders
To liaise with internal and external stakeholders to arrange the handback of properties
To ensure the property is returned to the Letting Agent and or Landlord to the same standard as the Property Inventory
To ensure all maintenance and cleaning requirements are complete prior to the handback date
To arrange the handback of keys to Letting Agent or Landlord on handback date
Oversee company Deposit Protection Service and liaise/negotiate on behalf of the company
To undertake such other work as may be assigned which is consistent with the nature of the job and its level of responsibility.
To maintain personal and professional development to meet the changing demands of the job and participate in appropriate training activities.

Knowledge/Experience

Knowledge of Supported Accommodation desirable but not essential
Strong communication skills with experience of working with persons in senior capacity
Experience of working within sales/marketing essential
Excellent computer skills across a variety of platforms including MS Office
Experience of working within a property capacity desirable
Relevant knowledge of private housing law

Key Competencies

Ability to build strong relationships with external and internal stakeholders
Experience of working to deadlines in a fast-paced environment
Willing to work flexibly to meet the needs of the business
Self-driven and able to work as part of a team
Ability to work with a range of IT systems and keep accurate and timely records
Excellent written and verbal communication skills
Strong negotiation skills with proven experience of growth and development of established businesses

Person specification – Property procurement coordinator

Certificate of Higher Education in Business Administration or Management or eqivalent
Excellent written and verbal communication skills
To have a good working knowledge of Tenancy Agreements and Deposit schemes
Strong negotiation skills with proven experience of growth and development of established businesses. Ability to build strong relationships with external and internal stakeholders
Minimum of 2 years in Sales/Marketing experience required

This is a rewarding and meaningful role where you will be making a real difference to young people’s lives

When joining Keys Group, you will benefit from:

· 28 days of annual leave which increases with length of service (inclusive of bank holidays).

· Progressive pay scale – dependent on experience and qualifications

· Enrolment into the NEST Pension Scheme

· Employee discounts and rewards via the HAPPI app and qualification to apply for a Blue Light card that will provide generous discounts to online and high street retailers and restaurants

· Employee Assistance Scheme

· Refer a Friend scheme – recommend a friend to come and work with Keys and you’ll earn a £500 bonus

Keys Group is committed to safeguarding and promoting the welfare of everyone in our care and therefore this post is subject to an enhanced DBS check

Keys Group – Who are we?

Keys Group brings together three of the UK’s leading and longest-established providers of specialist education, care and activities; Accomplish, Keys and Peak adventure centres. The organisation provides specialist support and education for more than 2,000 children, young people, adults and families in services and schools across England and Wales.

Specialist residential and supported living services for adults with a learning disability, autism, mental health needs and acquired brain injury are provided throughout England and Wales by Accomplish.

Keys offers education and care services for children, young people and families across England and Wales through its specialist schools, residential children’s homes, activity and intervention and leaving care services, adult resource centre and family assessment centres.

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